About us>>Part two: Classes of information held>>15. This Publication Scheme

15. This Publication Scheme

How the publication scheme will work

Information Governance

Charges for information

How the publication scheme will work

The Trust will use this class to publicise any changes it makes to this Publication Scheme. 

The Publication Scheme Co-ordinator who is responsible for maintaining and updating this scheme is:

Susan Cunnington-King
Director of Communications
Barts and The London NHS Trust
The Royal London Hospital
London E1 1BB
Tel:  020 7480 4876
Email:  FOI@bartsandthelondon.nhs.uk

Information Governance

Information Governance sets framework for the Trust on how it must manage and govern all its information.  Information Governance incorporates a number of initiatives and pieces of legislation that the Trust is required to abide.

Information falling into the sections in Part Two of the Publication Scheme will be retained in line with the Trust’s Retention and Disposal Policy, which complies with the Department of Health Records Management Code of Practice and guidance from the National Archives.

The Trust’s information governance policies are overseen by the Trust’s Information Governance Steering Group and the Trust Information Governance Manager.  See Section 8 for information about how to obtain copies of the Trust’s policies and guidelines.

Enquiries about information governance should be directed to the Information Governance Manager or, for patient data, to the Trust’s Caldicott Guardian (contact details in Part One).

Charges for information

Most of the information about the Trust listed in this Publication Scheme is available free of charge. For the most part, we will charge only for multiple hard copies or for copying onto media such as CD-Rom.  Any charges will vary according to the amount of information and how it is made available.

Via the Trust’s website – free of charge; although any charges for the internet service provider and personal printing costs would have to be met by the individual.

Printouts, photocopies, etc – for those without internet access, a single printout as on the website may be requested by post from the Publication Scheme Co-ordinator. However, requests for multiple printouts, or for archived copies of documents that are no longer accessible or available on the website, may attract a charge for the retrieval, copying and postage.  A standard photocopying charge of 10 pence per sheet will apply.  Where applicable, we will inform you about any charges in advance. We will not provide printouts from other organisations’ websites.

Leaflets and brochures – the majority of leaflets, brochures and corporate publications referred to in the Publication Scheme are available free of charge for single copies.  Requests for more than one copy of any leaflet, brochure or publication will be reviewed in relation to the total quantity available and the level of demand.  For this reason, it may not be possible to provide more than one copy of a publication.  It will not be possible to provide copies of out-of-print publications, although efforts will be made wherever possible to provide photocopies.  A small number of books and other publications may carry a cover price.

Information by email – where information can be provided by email, this will be done free of charge, unless stated otherwise.

The charges for information provided via the Publication Scheme will be reviewed regularly.

In cases where the Trust receives requests for information which is not included in the Publication Scheme, any charges for providing this information will be determined in line with the provisions of the Freedom of Information Act and the associated guidance and fees regulations published by the Office of the Information Commissioner. There are two elements to such charges:

Cost of producing the information:  NHS organisations are required to absorb the cost of producing the required information if it does not exceed £450, with staff costs calculated at a standard rate of £25 an hour. This includes the costs involved in determining whether the information is held, locating and retrieving the information and extracting the information from other documents.  If the cost will exceed £450, the Trust is not obliged to provide the information. However, in some cases, the Trust may be able to provide the information to the applicant at full cost.

Disbursement fees: the Trust is able to charge disbursement fees (photocopying and postage) for providing information requested.  In line with the Information Commissioner’s guidance, where disbursement costs exceed £10, the full disbursement cost will be charged. In calculating the disbursement costs, a photocopying cost of 10 pence per sheet will be applied.

Separate charging arrangements apply in the case of requests for health records and requests for archival information. Details can be obtained from the relevant departments.

The Trust’s commitment to publish information excludes any information that can legitimately be withheld under the exemptions set out in the NHS Openness Code or the Freedom of Information Act.